Employment Opportunities

Recruitment Coordinator

The Recruitment Coordinator is a non-exempt, hourly, remote position to coordinate all aspects of Quaker Voluntary Service Fellow recruitment between the months of November-March. QVS anticipates an average of 30 hours/week for 20 weeks (hours each week will fluctuate in accordance with business needs). 

Applications will be reviewed on a rolling basis with priority given to applications received before October 29, 2021. You can download the full job description here.

Reports to: Executive Director, with support from Director of Operations.



Direct Recruitment Responsibilities: Recruit a diverse applicant pool for the 2022-2023 QVS Fellowship year

Note: travel requirements for this position subject to change based on CDC recommendations related to the Covid pandemic and school restrictions for in person visits

  • Develop relationships with key Career Development and Religious Life staff at QVS-connected schools from which we have successfully recruited in the past.
  • Develop relationships with Quaker leaders and young adult participants to introduce QVS to Friends’ communities nation-wide.
  • Through print and online channels, as well as some in person presentations, promote the QVS Fellowship experience to prospective applicants, staff from QVS-connected schools, and Quaker monthly meetings.
  • Collaborate with the Alumni Coordinator to identify QVS Fellows and Alumni who are willing to assist with recruitment activities.
  • Provide recruitment volunteers (Alumni and Fellows) with training, materials, and support for their recruitment activities. Monitor the progress of these efforts.
  • Research opportunities to recruit in person or online at QVS-connected schools and develop a timetable and schedule for recruitment activities at those schools.
  • Identify and cultivate relationships at three non-connected schools (or other venues) which may provide QVS with a diversified applicant pool (with emphasis on diversity of class background, educational background, and race).
  • Recruit current Fellows in each QVS city to host online Q & A sessions for prospective applicants (“House Info Sessions”). Assist with technology needs, scheduling, and promotion of the House Info Sessions.
  • Set up and promote online general information sessions for prospective QVS applicants, including the House Info Sessions and virtual career fairs.
  • Prepare for campus information sessions or virtual career fairs by contacting faculty/staff/organizations to promote info sessions in advance of visits and providing printed materials advertising the QVS Fellowship program.
  • Conduct social media takeovers of campus career office media channels in advance of online career fairs.
  • Setup, promote, and (possibly) travel for recruitment events; give presentations, remain accessible to recruits for questions about the QVS program.
  • With the support of QVS Operations Director, develop and maintain lists of prospective applicants for the upcoming and future QVS years and send periodic reminders to recruits about recruitment deadlines.
  • Network with people who work with our target group — youth group leaders, college chaplains, multicultural affairs staff, staff at Quaker schools and camps, yearly meeting young Friends and young adult Friends coordinators, college professors, Friends of color networks, Bonner scholar program directors, etc. and promote QVS.
  • As needed, coordinate table displays/other presence at young adult Friends events (or work with Alumni volunteers to do this).
  • Generate and implement ideas for recruiting a wide pool of applicants.


Administrative Responsibilities

  • Conduct regular, periodic review of recruitment contacts to update their status/progression in the recruitment timeline; purge/delete outdated records and information as needed, and confirm email addresses/contact information for viable prospects.
  • Design rack cards and online reminders/ads for recruitment events and deadlines. 
  • Manage schedule and content for outreach and recruitment advertisements in print and online, to include all of QVS’s social media channels. 
  • Regularly post about/advertise QVS recruiting events on the QVS website, social media channels, and job boards (e.g., Indeed).
  • Compile and mail recruitment packets to colleges/universities and send emails and materials to yearly meetings, monthly meetings, and Young Adult Friend (YAF) sources. 
  • Manage/adhere to recruitment budget, including ensuring that recruitment volunteer travel costs are reasonable.
  • Assist the Director of Operations with application management — track application status of recruits, follow up with applicants about missing pieces of application, etc.
  • At the conclusion of the recruiting season, provide recruiting statistics to the Executive Director (e.g., number of applicants by category/school/race).


Competencies Include:

  • Exceptional interpersonal skills
  • Familiarity with Quakers and the Religious Society of Friends
  • Familiarity with year of service programs; completion of a year of service program a plus
  • Attention to detail
  • Ability to prioritize and multitask
  • Exceptional written and verbal communication skills
  • Experience working with and responding to the particular needs of young adults
  • Passion for the mission and vision of our program



  • Experience working in multicultural/multi-class communities and with a wide variety of people
  • Demonstrated commitment to social justice, anti-racism, and anti-oppression work
  • Experience working with volunteers; volunteer recruitment and management experience preferred
  • Experience with social media/communications design and distribution
  • Experience working with Friends meetings and organizations preferred


Compensation & Benefits

$20/hour (hours vary by week); Recruitment Coordinator can expect to work an average of 30 hrs per week for 20 weeks for a total of $12,000 for the recruitment season; $1,250 health insurance bonus, and $25/month cell phone allowance.



How to Apply

Please email a cover letter, resume, and contact information for three work references to QVS Executive Director, Hilary Burgin at [email protected].

Applications will be reviewed on a rolling basis with priority given to applications received before October 29, 2021Start date is between November 3 – 15, 2021.



QVS reserves the right to modify, interpret, or apply this job description in any way QVS desires. This job description in no way implies that these are the only duties to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will.” Quaker Voluntary Service is an equal opportunity employer.

QVS is committed to a policy of Equal Employment Opportunity with respect to all employees and applicants for employment. This policy prohibits discrimination on all legally-recognized bases including, but not limited to, race, creed, color, gender, pregnancy, sexual orientation, gender identity, age, marital status, family relationship, disability, national origin or service in the uniformed services.

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